Club Committee – Terms of Reference
Club Committee
Clubs require a committee to govern and manage the club. The club committee can also be known as the ‘Executive Committee’ or ‘Management Committee’. It enables the club to operate in an efficient manner and has governance and management responsibilities. The committee is empowered by the members to make decisions and complete actions.
Klub Kildare is a young and small club as such, the vast majority of issues are currently dealt with by the club committee without other specific sub-committees, in time as the club grows and more teams are added it might be possible to find more volunteers and sub-delegate specific tasks to sub-committees, but to date the single club committee coordinating duties has served the club well.
It can be difficult for clubs to attract people onto the committee and as a result, clubs may need to start with a small committee which can fill the core positions. From there the club may decide to add various other roles dependent on its size and requirements. People with particular skills should be assigned as far as it is possible to appropriate roles, e.g. an accountant or bookkeeper may make a good treasurer.
The committee is responsible for:
Managing the financial matters of the club
Managing the legal matters of the club
Managing relationships with key stakeholders such as landlord, FAI and others
Setting the aims and objectives of the club
Communicating with the members
Conducting long-term planning of activities
Overseeing the running of all club business on a day-to-day basis
Organizing the running of and recording the meetings of the club
Organizing and running the club’s AGM
Providing role descriptions to volunteers
Developing and ensuring the implementation of policies and procedures
Representing the club locally, regionally, and nationally
Role and Responsibilities of Club Committee Members
Below is a list of key positions for every club and an overview of their functions. Often termed the ‘Officers’ of the club, the Chairperson, Secretary and Treasurer are the roles with the most responsibility. Other suggestions for further roles are listed below.
Chairperson – Declan Cassin
Presides at all meetings of the committee and the AGM.
Has the power on behalf of the club to perform all legal acts and execute all documents (policies and procedures) in line with club constitution
Ensures that the decisions of the club committee are implemented
Performs such other duties assigned to the role from time to time by the committee
Reports to the full committee at each of its meetings on all matters of significance requiring committee consideration and advice
Is the primary representative of the club within the policies and strategies adopted by the committee or the AGM
The Chairperson is also the Designated Liaison Person in accordance with the FAI Child Welfare and Safeguarding Policy.
Secretary – Pat McNally
The club’s primary administrator
Requires a good working relationship with the Chairperson
Responsible for scheduling meetings, assisting with the preparation of agendas, recording committee decisions, pursuing follow-up actions and reporting on matters arising
Develops a committee member induction programme
Facilitates good information flow between committee members and fosters effective working relationships between them
Establishes and manages the implementation of an effective system of record-keeping • Manages correspondence flows to and from the club
Should be an excellent communicator and very well organized
Supports the Chairperson and all other bodies of the football club Treasurer – Currently Vacant / Being Sourced
Responsible for the financial aspect of a club
Records all financial transactions and regularly reports the club’s financial position to the committee
Manages the club’s accounts, keeps records, provides reports and assists with fundraising
Must not commit the club to any expense that has not had prior approval
Club Children's Officer – Nigel Reardon
Act as a resource to members with regard to Children’s issues and also ensure that Children have a voice in the running of the club and can freely talk about their experiences.
Be familiar with the FAI Child Welfare and Safeguarding policy, Complaints and Disciplinary procedures, Social Media Policy and any other relevant guidelines.
To undertake the role of Children’s Officer, the individual must have completed the Safeguarding 1 and Safeguarding 2 courses.
Ensure the club have a completed Risk Assessment and Child Safeguarding Statement.
Other committees which require club committee participation and oversight:
Child Welfare Committee (convened as required)
Disciplinary Committee (convened as required)